Order Generation System

VERA RUBIN TECHNOLOGIES — PO & Contract Automation

Buyer (Party A)

select a connected buyer
Only buyers connected to you appear here. They must complete their profile first.
A · Company
B · Bank Information
Must match the company name exactly
C · Product & Pricing
Pick a connected seller first, then their product.
From the seller's catalog — never printed or shown to buyer
The price the buyer pays — this is what prints on the PO & contract
D · Logistics (internal — broker)
D · Delivery & Payment Terms
Sets the price basis & delivery location in the PO and contract. Editable.
Reflected in the PO. Note: the contract's detailed Article 3 instalment clauses assume the standard 50% / 50% terms.
E · 委托付款方 (代付方) — 三方协议
选了代付方后，系统会额外生成「卖方开给代付方的 Invoice」与「三方委托付款协议」，三方一起电子签署。货物所有权人仍为买方。
F · 收货主体与联系人 (Consignee)
货物 Owner 始终为买方 (Party A)。收货主体可不同（如 SG→HK，或泰国转运）。
G · Contract template
默认用「合同母版」;可在 Templates 页上传自己的模版后在此选用。
✓ Documents generated
PO No.
Contract No.
Total
✍ Send for e-signature
测试发送只会发到测试邮箱，绝不会触达真实买家或卖家。

Seller (Party B)

select from library
Pick a seller — their info flows into the PO & Contract
Fill the Seller Information Form, then import to add a seller
How it works
On submit
1 ·Auto-assigns a PO & Contract number
2 ·Fills both documents with buyer, seller, product, pricing & terms
3 ·Renders PDFs and stores them
4 ·Saves the customer to the CRM
Product, quantity, price and the delivery & payment terms are all chosen on the left — each is editable.